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Office Administrator

#100-090822-1
Type: Permanent Full Time
Closing Date: October 21, 2022
Start Date: ASAP
Wage/Salary: $26.00 - $27.20/hour
Location: 1095 McKenzie Avenue
Hours of Work: Monday to Friday, 8:30 a.m. to 4:30 p.m.
Job Summary: 

Job Summary:

Responsible for managing the day-to-day administration of Thrive’s offices. Provides senior administrative duties to support the overall function of the organization.


Key Duties and Responsibilities: 

Key Duties and Responsibilities:

  • Maintains administrative needs planning for all locations.
  • Responsible for office purchases and expenses with approval of the Director of Finance and Operations.
  • Maintains communication with landlords.
  • Support for Directors includes planning details for staff events, assists with administrative functions regarding training and employee development.
  • Support for Managers includes assisting with team building initiatives, administrative functions, editing, or overseeing editing, of annual reports brochures, correspondence, etc.
  • Support for Board of Directors includes assisting with administrative functions.
  • Provides training and support for staff with new agency software.
  • Collects, edits, and produces agency’s newsletter.
  • This position is responsible for maintaining the organization's buildings and contents.
  • Evaluates, develops, and recommends office procedures and practices to senior management. Ensures that approved office policies, practices and procedures are understood and followed.
  • Implements improved work methods and systems as directed.
  • Develop organizational procedures and systems for administrative personnel.
  • Ensures office equipment and furniture at all locations are operational, in good repair and that service agreements are in place where applicable.
  • Ensures all on and off-site computers are operational, in good repair and that service agreements are in place. Works with contracted IT consultant. Purchase items as required.
  • Plans and arranges/re-arranges office space to accommodate changing needs.
  • Assists with orientation of new employees. Assign keys and access codes for locations to staff
  • Provides orientation and on-going support to administrative/support position.
  • Participates in the recruitment and selection of the administrative support staff by performing duties such as advertising vacancies, screening résumés, interviewing applicants, and providing input on selection.
  • Assigns work, provides direction to administrative support staff, and ensures assigned tasks are completed. Ensures effective and appropriate administrative support staff coverage.
  • Provides back-up reception duties including answering phone calls, receiving visitors, etc.

Education, Training, and Experience: 

Education, Training, and Experience:

  • A diploma in business administration, office management or a related field, or equivalent education and experience.
  • Minimum of 3 years previous supervision and administrative experience.

Job Skills and Abilities:

  • Operate a PC and related applications/software programs.
  • Ability to communicate effectively, verbally and in writing, and to deal effectively with the public.
  • Ability to organize work and carry out the duties of the position with independence.
  • Ability to operate telephone switchboard and other office equipment.

Additional Information: 

Additional Information:

Normal office job with some limited exposure to demanding telephone callers or in-person visitors. Some lifting and moving of office supplies in and around an office.


Benefits: 

EAP

Dental

Vision

Medical

LTD

Municipal Pension Plan

Casual Dress


How to Apply: 

How to Apply:

Apply with cover letter and résumé to Director of Finance and Operations at jchalmers@thrivevictoria.org


This position is open to all gender applicants

Thrive acknowledges that we live, work and play on the Traditional Territory of the Lək̓ʷəŋən speaking peoples. It recognizes the First Nations governments across this region — Lək̓ʷəŋən (Songhees) and Xwsepsum (Esquimalt) Nations in the core area, the W̱SÁNEĆ Nations {W̱JOȽEȽP (Tsartlip), BOḰEĆEN (Pauquachin), SȾÁUTW̱,(Tsawout) W̱SIKEM (Tseycum)} out on the Saanich Peninsula and Gulf Islands, to the west Sc'ianew (Beecher Bay), T’Sou-ke, and Pacheedaht, and MÁLEXEȽ (Malahat) and Pune’laxutth’ (Penelekut) Nations.

Statement of Reconciliation

© 2022 Thrive Social Services. All rights reserved.

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